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                Medical Practice Manager

                Alameda, CA

                Alameda Inpatient Medical is a physician-owned hospitalist group specializing in acute and post-acute care. Our doctors work in a variety of settings, including acute hospitals, nursing homes, rehabilitation centers, and psychiatric facilities. Founded in 2006, AIM strives to provide excellent healthcare to the underserved in Alameda County.  We are dedicated to taking care of Bay Area patients while maintaining the best quality of life for our employees.

                Busy 23 physician-owned medical group seeks experienced practice manager with strong HR background. AIM is a medical practice that relies on a business savvy manager to handle the day-to-day operations; the ultimate goal of this position is to ensure that the physicians in the group are able to focus on being physicians by assisting with any and all administrative tasks. This is a great opportunity for someone who wants to work with a close-knit, successful team. This position wears many hats and must be flexible and possess a “roll with the punches” attitude. Candidates should have excellent time management skills and the ability to manage multiple and ongoing projects.

                Duties include but are not limited to, all HR functions (including hiring, onboarding, payroll, general HR questions, 401k management), business development (budgeting, marketing, contracting with new facilities and services), and general support for board members. This position provides direct oversight of two administrative employees and three nurse practitioners.

                While administrative staff is currently working remotely, candidate must be able to work from our office in Alameda once we fully return.


                ·       Excel - intermediate knowledge

                ·       Google sheets & google docs - intermediate knowledge

                ·       QuickBooks - ability to produce and understand reports, and relay information to others

                ·       Internet research skills

                ·       Ability to analyze written reports and contracts

                ·       Excellent communication skills - oral and written

                ·       Excellent interpersonal skills - ability to work well with a variety of personalities

                Background Sought:

                ·       4+ years management experience

                ·       HR certification a plus

                ·       4-year college degree a plus

                ·       Practice management experience a plus

                ·       Prior work with medical group a plus

                Salary: Depending on Experience,  Excellent benefits package including PTO, 401k, medical dental vision, paid holidays


                Resume to: or FAX (415)764-4802,  PLEASE DO NOT CONTACT THE PRACTICE DIRECTLY. NO RECRUITERS. 

                Posted 10-14-21

                Medical Billing Specialist

                Fresno, CA


                Allergy Institute is a private allergy office dedicated to quality patient care.

                We are seeking a Medical Billing Specialist who will be responsible for full cycle billing and to ensure documentation compliance. Work closely with physician to optimize reimbursement, ensure charge capture and be able to prioritize the day.


                  • Billing to various insurance plans
                  • Financial close end of month/year and reporting
                  • Responsible for insurance denials and appeals
                  • Overall review and follow up on all accounts receivable
                  • Knowledge of EOB’S, ICD-10 and CPT coding
                  • Posting payments
                  • Collections
                  • Ability to research and follow up on issues
                  • Ensures all service are accounted for and billed
                  • Highly Personable, approachable and energetic
                  • Experience billing HMOS, PPO, Medicare and Medical
                  • Excellent written and communication skills
                  • Detailed oriented/Problem solving
                  • Strong understanding of all insurances and current regulatory coding requirements.
                  • Ability to work independently as a self-starter
                  • Knowledge and experience with Electronic Medical Records
                  • Ability to meet deadlines and priorities
                  • CMC certification or equivalent; preferred


                    • Competitive salary and benefits

                    Send resume to


                    Posted 10-19-21

                    Finance Accounting Manager

                    San Francisco, CA


                    The Maas ClinicTM is a comprehensive aesthetic care center dedicated to quality patient care for aging and rejuvenation for the skin, face, breast, and body. 

                    The Finance Manager will be responsible for both bookkeeping and financial planning & analysis function. In this capacity, you’ll be responsible for full cycle bookkeeping, creating and maintaining financial reporting and helping us to build and streamline processes.  The successful candidate will have a “roll-up-the-sleeves” attitude, be able to prioritize and be ready to thrive in a fast-paced environment.


                    • Responsible for AR, AP, financial close end of month/yr and reporting, including revenue recognition, general ledger, bonus and payroll, etc. for four cost centers, Medical Practice, MediSpa, Research, and Surgery Center.
                    • Analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements; and provide budget to actual variance reporting.
                    • Prepare financial forecast, update and maintain the company’s financial model.
                    • Prepare materials for annual corporate tax returns.
                    • Key partner in the annual budgeting and planning process.
                    • Document and/or update accounting policies and procedures.
                    • Recruitment of 1-2 additional Surgeons for the practice
                    • Assist with inventory management
                    • Review clinical trial budgets and ensure all payments are captured
                    • Assist with onboarding new employees, review medical benefits, 401K and Pension Profit sharing plans


                    • Bachelor’s Degree in Accounting or Finance
                    • Strong knowledge of generally accepted accounting principles
                    • Detailed oriented, excellent problem-solving, analytical skills
                    • Proven ability to meet changing deadlines and priorities
                    • Ability to work independently as a self-starter and problem-solver with minimum direction, while being a good team player
                    • Strong communication skills (oral and written)
                    • Proficiency in using Microsoft Office Suite and Google Suite (Docs, Sheets) required
                    • Expert with QuickBooks Online 

                    Salary Range:  TBD and  depending on experience - Excellent benefits including 401K with profit sharing. 

                    Resumes to: or fax (415)764-4802   DO NOT CONTACT THE PRACTICE DIRECTLY.  Any applicants or recruiters that do, will be disregarded.

                    Posted 10-7-21

                      Vice President Operations, Ambulatory Division
                      • Executive Search firm, Avoca Search, is proud to partner with NorthBay HealthCare in their search for a dynamic operations leader for the role of Vice President Operations, Ambulatory Division located in Solano County. This VP has operations leadership responsibilities for NorthBay Medical Group (NBHG) and the service lines within the Ambulatory Division. The VP reports to the President for the NBHG Ambulatory Division and has overall strategic goals to exceed standards for quality, safety, access, and financial performance for the division.

                        Ideal candidates for this position will have a minimum of seven to ten years’ experience in physician practice management as an executive or in a senior level position and a master’s degree in business or health-related field.

                        In addition, ideal candidates will be:

                        • A highly personable, approachable, and collaborative individual who can promote and maintain momentum and enthusiasm to drive quality, performance improvement, patient safety, and service excellence.
                        • An inclusive leader with outstanding interpersonal skills who empowers, motivates, and challenges staff, while also holding them accountable; a team player who has an open and non-competitive leadership style that promotes partnerships and builds trust and strong relationships.
                        • An excellent written and verbal communicator, who can listen effectively, be open to the ideas of others, present data and translate complex issues into comprehensible ideas in a concise and easily understood manner.
                        • An individual with unquestioned integrity who can build trusting relationships across the organization.
                        • An inspiring leader who can mentor and help grow aspiring leaders and provide appropriate actionable feedback, when necessary.
                        • A consensus builder with superb facilitation skills, a team player who is collaborative and collegial, and a person of the highest level of integrity.
                        • Passionate about efficient, safe, effective, cross-disciplinary clinical care and coordination of services.
                        • A system thinker, who can quickly connect dots and implement initiatives across multiple service areas with proven creative problem-solving skills and the willingness to take the initiative in leading and managing.

                      Solana County is a close-knit, family-centered community centrally located between Sacramento and San Francisco and close to the beauty of Napa Valley, Sierra Nevada and the Bay Area. 

                      If you have interest in this position or a confidential recommendation, please contact Kim Ratier with Avoca Search at

                      Posted 8-19-21

                      Dermatology Practice Manager


                      Two physician dermatology practice in beautiful Marin County seeks a practice manager to focus on operations, personnel, and oversight on billing/finances.  The practice performs medical dermatology, cancer screening, cosmetic dermatology and laser treatments. 

                      This position can be either full time or three quarters time with some flexibility with days/time.  

                      Responsibilities include:

                      • Understanding of both front and back office and ability to implement operations improvements.
                      • Strong leadership, motivation, setting office values and knowledge of California Labor laws.
                      • Ability to grow the practice and market services to patients and the referral community.
                      • Knowledge and experience with Electronic Medical Records to help train staff.
                      • Oversight of billing to achieve excellent accounts receivable performance.
                      • Qualifications include:
                      • 3+ years of management of medical office, ideally in dermatology, plastic or cosmetic surgery, or medical spa specialties
                      • Positive “can do” attitude to role model for staff
                      • Superlative customer service skills
                      • Initiative to recommend improvements in operations
                      • MS Office knowledge

                      DO NOT CONTACT THE PRACTICE including OUTSIDE RECRUITERS: 
                      Send resume to or fax to (415)764-4802

                      Posted 8-2-21

                      CHIEF FINANCIAL OFFICER

                      Pediatric Management Group/Children’s Hospital Los Angles Medical Group (Los Angeles, CA)

                      Pediatric Management Group/Children’s Hospital Los Angeles Medical Group is seeking a skilled Chief Financial Officer with exceptional communication and analytical skills to lead all financial affairs for the organization including oversight of the Decision Support Services and Revenue Cycle Departments.. Pediatric Management Group, LLC (PMG), is a physician practice management company that provides billing, collecting, contracting, practice development, and management services to its physician clients. With 111 employees and an annual budget of $20 million, PMG collects more than $150 million annually for their physician clients. CHLA Medical Group (CHLAMG), a 501(c)(3) and the principal owner of PMG, is the largest pediatric group in the country with 540 members covering more than thirty sub-specialties based primarily at Children’s Hospital Los Angeles, one of the nation’s leading children’s hospitals.

                      Reporting to the CEO of PMG/CHLAMG, the Chief Financial Officer (CFO) is responsible for the organization’s financial plans and policies, accounting practices, relationships with lending institutions, the maintenance of fiscal records, the preparation of financial reports, revenue cycle reporting and analysis, business planning, acquisition/expansion analysis, and all aspects of the office administration including information services and technology office operations, office lease, and equipment leases. Preferred candidates will have proven financial leadership experience gained through increasingly responsible management positions within complex health care organizations with annual revenue of over $50 million. Knowledge of accounting theory, principles, and practices to identify and describe accounting systems and subsystems is required. Experience overseeing accounts, budgeting, cost accounting, credit and collections, and finance is essential. A thorough knowledge of computer systems and applications such as SAGE Intacct, Microsoft Excel and Word is required. The CFO will be skilled in exercising initiative, judgment, problem-solving, and decision-making. The ability to develop and maintain effective relationships with medical, administrative staff, and physicians is imperative. An undergraduate degree is required, ideally in Accounting or Finance. A CPA and/or MBA is strongly preferred. The annual base salary for the role begins at $250,000 with a competitive benefits package.

                      PMG/CHLAMG has retained Morris & Berger to conduct the CFO search. To view the full position description, please visit To apply, please submit application, including resume and a letter of interest, in confidence to Morris & Berger through their website:  

                      Posted 6-25-21

                      Office Manager

                      Marin Cancer Care

                      Greenbrae, CA


                      Join the premier cancer care practice of 10 physicians in Marin County which is known for its beautiful scenery, lifestyle, culture and proximity to San Francisco. The practice provides state of the art compassionate, integrative medical care including hematology, medical oncology, radiation oncology and research studies.

                      This position reports directly to the CEO. Overall responsibilities are to manage the daily operations to ensure efficient workflow, staffing and a compassionate, superlative customer care experience.

                      There is low staff turnover in this group due to the physicians’ commitment to the staff, excellent benefits and family team atmosphere.

                      Responsibilities: Supervision of front office reception, scheduling, medical records, medical assistants (non-RN) and other personnel as assigned including conducting performance reviews of these staff. Maintain smooth work-flow to optimize scheduling, provide staff training and encourage continuing education, development of office policies and procedures, ensure supplies, equipment, infection control and cleanliness are in effect, ensure insurance eligibility and authorizations are obtained in advance of services, maintain compliance with OSHA, HIPAA, California Labor Law, Medicare and other regulations, liaison with business office to ensure co-pays, coinsurance and deductibles are collected, and other duties as assigned.

                      Requirements: At least five years medical group management with staff supervision of 5 + staff with size of physician group greater than two MDs, strong proficiency of MS Office programs, superior oral and written skills, ability to create a team-oriented environment and work effectively with all departments, strong organizational skills with excellent follow through on tasks assigned, and initiative to problem solve solutions.

                      Preferred Qualifications: : Oncology experience a plus. Experience with Mosaic, Epic or other EMRs, Understanding of oncology or infusion billing, BS in healthcare administration or comparable on the job experience.

                      Please do not apply if you do not have medical group management experience.

                      Salary Range: TBD and depending on experience - Excellent benefits including 401K with profit sharing.

                      Resumes to: or fax (415) 764-4802. DO NOT CONTACT THE PRACTICE DIRECTLY. Any applicants or recruiters that do, will be disregarded.

                      Posted 6-17-21 

                      Director of Nursing/Infusion Services

                      Marin Cancer Care

                      Greenbrae, CA


                      Join the premier cancer care practice of 10 physicians in Marin County which is known for its beautiful scenery, lifestyle, culture and proximity to San Francisco. The practice provides state of the art compassionate, integrative medical care including hematology, medical oncology, radiation oncology and research studies. Directly responsible for the infusion center which provides services to up to 20 patients per weekday.

                      This position reports jointly to the CEO and physicians. There is low staff turnover in this group due to the physicians’ commitment to the staff, excellent benefits and family team atmosphere.

                      Responsibilities: Collaboration with physicians and staff to provide superlative care, assists with recruitment of nurses, day to day supervision and oversight of nurses, assures licensing and CE of clinical staff, updates nursing policies and procedures including medication protocols for physician ordered treatments, assessment of patients both in-person and via telephone including nurse advice line, provides patient/family education, ensures medication, solutions, dressings and devices are ordered and are in inventory, risk management compliance, maintain compliance with infection control, OSHA, HIPAA, California Labor Law, Medicare and other regulations, ability to problem solve and take initiative with excellent follow through on tasks assigned, assists physicians with providing patients and families with understanding of patient’s illness and therapy to attain self-management, participation in therapy, optimal living and if inevitable, a peaceful death.

                      Requirements: Oncology Nurse Certified plus RN degree of nursing with minimum of five years oncology experience and current CA license, with extensive knowledge of managing chemotherapy infusion, medication management, nurse supervision, care planning and patient care with excellent medical records documentation. Good emotional and physical health.

                      Preferred Qualifications: Oncology experience including competence with Lynx machine. Experience with Mosaic, Epic or other EMRs.

                      Salary Range: TBD and depending on experience - Excellent benefits including 401K with profit sharing.

                      Resumes to: or fax (415) 764-4802. DO NOT CONTACT THE PRACTICE DIRECTLY.  Any applicants or recruiters that do, will be disregarded.

                      Posted 6-17-21


                      Status: Full Time

                      Shift: 1st

                      Location: Orange County, CA

                      The Director of Operations - OBGYN Clinics is responsible for collaboration, development, implementation and ongoing evaluation of programs/systems that enhance professional practice outcomes within Hoag OC Women's Medical Group. Shares accountability for oversight of education, clinical practice and safety protocols in conjunction with implementation of new standards of care. Role models proactive, values driven working relationships across the organization in an interdisciplinary approach to patient care. Develops effective relationships to lead, role model, collaborate and effectuate change. Participates and guides in the selection and hiring of key clinical positions within Hoag OC Women's Medical Group. Assures overall management and day to day clinical operations, physician relations and State and Federal regulatory compliance and professional practice /scope of practice for the organization, working under the direction of the Vice President.

                      Essential Functions:

                      • Collaborates and takes direction from the Vice President for clinical processes and competencies, safety and clinical care initiatives to provide consistent practices and standards of care across the organization.
                      • Oversees all OBGYN Clinic locations in Orange County, CA and prospective staff including (Regional Manager, Site Supervisors, Mammography, Ultrasound, Lab Services etc.)
                      • Works collaboratively to enhance medical practice initiatives working to collect data, initiate methods for improvement and education for process changes involving clinical staff and providers.
                      • Demonstrates understanding of fiscal responsibility-monitoring, supporting budget demands.
                      • Demonstrates ability to work independently, evaluate, investigate and develop programs/policy and procedures for the enhancement of Hoag OC Women' Medical Group.
                      • Continually assesses compliance and makes recommendations regarding current policies, procedures, standards of care, education and safety practices so that consistency is maintained within Hoag OC Women's Medical Group. Promotes excellence in patient care/safety consistent with knowledge of NCQA, OSHA and governing regulatory agencies identified by practice standards, skill validation and proficiency of the staff.
                      • Conducts regularly scheduled meetings with staff, including NP’s and Midwives, for the distribution of information, training and collaboration.
                      • Facilitates/leads clinical competency program, work safety, patient safety, scope of practice compliance and initiates educational opportunities and staff development.
                      • Applies broad knowledge and experience to situations/complex issues for continuous improvement.
                      • Communicates and interacts effectively with supervisors, managers, directors and administration to assess and develop action plans to enhance clinical process by attending various meetings as appropriate and contributes ideas for improving efficiency, productivity, and patient satisfaction.
                      • Builds relationships with staff through interacting frequently to gain understanding of needs and foster individual staff development.
                      • Provides staff with standards of performance, job expectations and performance evaluation. Fosters environment of continuous improvement. Provides directions, setting clear expectations, coaching and motivating direct reports in daily administration of their duties.
                      • Participates/guides in recruitment, selection, training, discipline, discharge and development of clinical staff as needed. Utilizes Human Resource tools for coaching process.
                      • Develops goals and objectives for clinical departments and collaborates with onsite leadership to ensure goal appropriateness.
                      • Takes initiative to identify problems within department, analyze and recommend/implement appropriate action.

                      Education, Training and Experience


                      • 5 years’ experience operational clinic experience of ambulatory care.
                      • Bachelor's Degree
                      • 3 years’ supervisory/management experience in healthcare, preferably in a multispecialty group practice or medical group management within a large integrated delivery system.
                      • Comprehensive knowledge and experience with practice organizations, management of healthcare providers and ambulatory care and acute operations.
                      • Proficient in computer skills including Microsoft Word, Excel and Outlook.


                      • Deep industry knowledge of healthcare services.
                      • Bachelor's or Master of Science in Nursing.
                      • RN Licensure
                      • OBGYN experience
                      • 7 years’ experience as a Registered Nurse including both areas of ambulatory care and acute care nursing.
                      • Proficient in all MS Office applications.

                      Skills or Other Qualifications


                      • Demonstrated ability to manage ambulatory care operations and medical practice activities to develop patient-focused teams.
                      • Demonstrated Leadership ability.
                      • Knowledge of regulatory requirements necessary to maintain current standards of practice within clinical scope of practice and safety programs.
                      • Strong skills in business development and negotiation. Demonstrated understanding in fiscal responsibility to include monitoring and supporting budget demands.
                      • Strong interpersonal, verbal and written communications skills. High level of customer service skills with a genuine caring approach to helping people.
                      • Strong organizational and documentation skills, as well as effective critical thinking and problem solving skills.

                      License and Certification


                      • Current BLS certification.


                      • Current licensure in good standing as a Registered Nurse in the State of California

                      Apply to:

                      Posted 6-7-21

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                      California Medical Group Management Association | P. 833.252.0300
                      F. 888.520.9317 | | P.O. Box 3403, Hamilton, NJ 08619

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